There’s more to a long bank statement than only a simple ledger of transactions. There may be account summaries, notices, explanatory statements, text, and other pages that contain the data a bookkeeper needs to have.
When the only goal is to get transaction data into the accounting system or spreadsheet then it isn’t necessary to manage everything. Before making the output, determine which pages are most useful.
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The quantity of pages does not necessarily indicate more information.
Imagine a business looking at the banking activities of a number of months. The monthly PDFs can contain up to 10 pages but only a fraction of the document will contain the required transaction tables to manage the accounting.
Manually copying the tables is one option however it’s slow and opens the door to mistakes in typing. Businesses can convert bank statements into Excel but only the relevant pages.
Docubrew’s page preview lets a user to look over and decide on which pages to process. It is possible to remove disclosures, cover sheets, or any other pages you don’t need.
By previewing first, you have more Control
Automated systems work best when they can be monitored by the user.
Docubrew lets users look at the statements before the conversion. It extracts figures from the statement source rather than estimating financial values.
When converting a PDF bank statement to Excel, that preview creates an opportunity to make sure the appropriate pages have been selected and examine the extracted information before downloading the result.
It’s a straightforward but vital checkpoint when it pertains to financial documents.
Exports should be shaped by the destination
What are your plans regarding the sale?
Excel can be useful if the bookkeeper needs to sort data, examine rows, or alter the data. CSV may be a better option if you’re transferring the data from one system to another. Docubrew supports QBO output.
If someone is required to convert a bank statement into CSV format you can make CSV. This is a CSV instead of creating an Excel worksheet and later manually changing the formats.
Docubrew’s output is designed to work with accounting platforms like QuickBooks, Xero, and FreshBooks, as well as spreadsheet-based workflows.
Scanned paper statements may be included in the same workflow
Selective conversion isn’t limited to PDFs that are digitally created.
Businesses sometimes have older statements that are only available in paper scans. Docubrew can process scanned PDF documents, including statements.
It can be very helpful for working on accounting historical projects, where some records have been digitally converted while others were scanned directly from paper. Instead of creating two different workflows, the files can be processed through the same general conversion process and then reviewed prior to export.
Process locally or use cloud
How the financial documents are handled can be as crucial as the final product.
Docubrew’s Windows Desktop application allows users to convert documents locally on the client’s computer. Cloud processing is offered to users who prefer to use browser-based processes. Docubrew says that uploaded files are encrypted and the transferred documents and documents will be deleted automatically within 24 hours.
The last step to convert the bank statement in PDF to Excel is not to feed every page into the tool and hope for a beneficial output.
Begin by looking through the pages that contain the information you require. Examine what is being removed. Choose which format is appropriate for the next task in accounting.
A more efficient workflow for financial transactions can start not by more processing rather, by purposefully doing less.
